Our Transparency Policy

We believe in being open about how we handle your data. Here's exactly what we do and don't do.

GDPR Compliant

We comply with UK GDPR and the Data Protection Act 2018. Your personal data is handled lawfully, fairly, and transparently.

No Student Data Collected

Staffroom.pro is a tool for teachers only. We never collect, store, or process student data. No pupil names, SEN information, or personal student details ever enter our system.

EU Data Hosting

Your data is stored securely on servers within the European Union via Supabase. It never leaves the EU.

Your Data Never Trains AI

When you use our planning assistant, your prompts are processed by Google Gemini to generate suggestions, then immediately deleted. Your data is never stored by the AI provider or used to train any AI model.

Encrypted & Secure

All data is encrypted in transit (TLS) and at rest. We use secure authentication, regular security audits, and industry-standard protections to keep your information safe.

What data do we collect?

We collect only what's needed to provide the service:

Your email address and name (for your account)
School name (optional, for personalisation)
Your lesson plans, objectives, and planner data
Year group and curriculum preferences

What happens if I delete my account?

All your data is permanently deleted within 30 days, across all our systems. This includes your profile, lesson plans, objectives, AI conversations, email logs, and any uploaded documents. Your Stripe subscription is cancelled automatically. Nothing is kept.

Who are our data processors?

Supabase (EU) - Database and authentication
Google Gemini - AI planning assistant (queries only, no data stored)
Stripe - Payment processing (PCI compliant)
Vercel - Application hosting
Resend - Email delivery

For full legal details, see our:

Questions? Email us at support@staffroom.pro

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