1. Who We Are

Staffroom ("we", "our", "us") is operated by Staffroompro Ltd, a company registered in England and Wales. Staffroom is a lesson planning application designed for UK primary school teachers. We are committed to protecting your privacy and handling your data in accordance with UK GDPR and the Data Protection Act 2018.

2. Data We Collect

We collect the following personal data:

Account Information: Email address, name, school name (optional)
Profile Data: Year group, teaching schemes preferences
Lesson Data: Objectives, planned lessons, notes you create
Usage Data: How you interact with the application

3. Legal Basis for Processing

We process your data under the following legal bases:

Contract: To provide you with the Staffroom service
Legitimate Interest: To improve our service and send relevant updates
Consent: For marketing communications (optional)

4. How We Use Your Data

To provide and maintain the lesson planning service
To personalise your experience with curriculum-specific content
To process AI-powered features (Ask Assistant)
To send service updates and important notifications
To improve our application based on usage patterns

5. Data Sharing

We share data with the following third parties:

Supabase: Database and authentication hosting (EU servers)
Google (Gemini AI): AI assistant processing (queries only, no personal data)
Vercel: Application hosting

We do not sell your personal data to third parties.

6. Data Retention

We retain your data for as long as your account is active. If you delete your account, we will delete your personal data within 30 days, except where we are required to retain it for legal purposes.

7. Your Rights

Under UK GDPR, you have the following rights:

Access: Request a copy of your personal data
Rectification: Correct inaccurate personal data
Erasure: Request deletion of your data ("right to be forgotten")
Portability: Receive your data in a portable format
Object: Object to processing based on legitimate interests

To exercise these rights, please use the "Delete My Account" option in Account Settings or contact us at support@staffroom.pro

8. Cookies

We use essential cookies for authentication and session management. With your consent, we may use analytics cookies to understand usage patterns. You can manage your cookie preferences at any time.

9. Security

We implement appropriate technical and organisational measures to protect your data, including encryption in transit and at rest, secure authentication, and regular security audits.

10. Contact Us

For privacy-related inquiries, please contact us at:
Email: support@staffroom.pro
Company: Staffroompro Ltd

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any significant changes by email or through a prominent notice on our application.