What year groups and curricula does Staffroom support?

Staffroom covers Reception through Year 6 in England (including EYFS), P1 through P7 in Scotland, and Reception through Year 6 in Wales. Full curriculum objectives are built in for the National Curriculum, Curriculum for Excellence, and Curriculum for Wales. Northern Ireland support is coming soon. International teachers can select "International" during onboarding and manage their own subjects and objectives manually.

Does Staffroom work on school iPads and Chromebooks?

Yes. Staffroom runs in any modern web browser, so it works on iPads, Chromebooks, laptops, and desktops with no software to install. You can also add it to your home screen as an app for quick access. No IT department required.

What happens to my plans after the free trial?

Your plans and data are kept safe. After the trial, you will not be able to create or edit plans until you upgrade to Pro, but nothing is deleted. If you subscribe later, everything will be right where you left it. Data for inactive accounts is retained for 6 months.

Can I share my plans with my TA or partner teacher?

Staffroom is built as a personal planning tool, giving individual teachers a clear, focused space to organise their week. When you need to share, you can export your weekly plans as professionally formatted PDF or Word documents. These are easy to print, email to a teaching assistant, or hand to a supply teacher stepping in for the day.

Does Staffroom work for mixed-age or composite classes?

Yes. You will need to choose a lead year group during setup, but objectives can be managed manually to cover multiple stages. The AI assistant also includes a year group selector, so you can switch context at any time or simply ask it to plan across year groups.

Does the AI write my lesson plans for me?

No, and that is by design. Staffroom is first and foremost a planning app. The AI assistant is there to support, not lead. It can suggest lesson ideas, starters, differentiated activities, and learning intentions based on your objectives and year group, but you are always in control of what goes into your planner.

How long does it take to get started?

About five minutes. Staffroom takes the best parts of paper planners and combines them with the convenience of a modern app. The onboarding wizard walks you through choosing your curriculum, year group, and timetable. Once that is done, you can start dragging lessons into your week straight away.

Can I reuse plans from previous terms or years?

This feature is on its way and will be ready before the start of the 2026/27 academic year. In the meantime, the AI assistant can help you quickly rebuild and refresh plans for a new class.

Is my data safe? Is Staffroom GDPR compliant?

Yes. Staffroom complies with UK GDPR and the Data Protection Act 2018. Your data is hosted securely in the UK and EU, and the AI assistant is specifically designed to never ask for or store pupil names or personal information. Full details are available on the privacy and transparency pages.

What happens if I cancel?

If you cancel your subscription, you keep full access until the end of your current billing period. After that, your data stays safe and you can resubscribe at any time to pick up where you left off. If you choose to delete your account entirely, all your data is permanently removed.

I already use Twinkl. Why would I need Staffroom too?

Twinkl is brilliant for finding ready-made resources and worksheets. Staffroom is where you organise your week. Think of Twinkl as your resource cupboard and Staffroom as your planner. You find a resource on Twinkl, then slot it into your Staffroom timetable alongside your curriculum objectives, notes, and everything else for the day.

Can my school purchase Staffroom for the whole staff?

We would love to help. Every school is different, so please contact us at support@staffroom.pro and we will work with you directly to understand your needs and find the right arrangement.

Terms of Service | Staffroom

1. Acceptance of Terms

By accessing or using Staffroom, operated by Staffroompro Ltd (a company registered in England and Wales), you agree to be bound by these Terms of Service and our Privacy Policy, which forms part of this agreement. If you do not agree to these terms, please do not use our service.

2. Description of Service

Staffroom is a web-based lesson planning application designed for UK primary school teachers. We provide tools for curriculum-aligned planning, objective tracking, document creation, and AI-assisted teaching support. The service is accessed via staffroom.pro and requires an internet connection.

3. Eligibility and User Accounts

To use Staffroom, you must:

Be at least 18 years old
Provide accurate and complete information when creating an account
Maintain the security of your account credentials and notify us promptly if you suspect unauthorised access
Use one account per person. Account sharing is not permitted.

You may create an account using your email address and a password, or by signing in with Google. You are responsible for all activity that occurs under your account.

4. Free Trial and Subscription

Free Trial

New users receive a 14-day free trial with access to core features
The trial does not automatically convert to a paid subscription. At the end of the trial period, access to premium features is restricted until you choose to subscribe.
No payment details are required to start a trial

Subscription

After the trial, a paid subscription is required for continued access to premium features. Current pricing is displayed in the application at the point of purchase.
Subscriptions are billed monthly via Stripe. By subscribing, you authorise recurring monthly payments at the displayed rate until you cancel.
You may cancel your subscription at any time through your Account Settings. Cancellation takes effect at the end of your current billing period, and you will retain access until that date.
Payments are processed securely by Stripe. We do not store your full payment card details. See our Privacy Policy for details on how payment data is handled.

Cooling-off Period and Refunds

Under the Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013, you have the right to cancel a subscription within 14 days of your initial purchase without giving any reason, and receive a full refund. To exercise this right, contact us at support@staffroom.pro with your account email and a clear statement of cancellation. We will process the refund within 14 days using the same payment method as your original purchase. After the 14-day cooling-off period, refunds for subsequent billing periods are considered on a case-by-case basis at our discretion.

5. Acceptable Use

You agree not to:

Use the service for any unlawful purpose or in violation of any applicable laws or regulations
Attempt to gain unauthorised access to our systems, other user accounts, or any data you are not authorised to access
Interfere with, disrupt, or place an unreasonable burden on the service or its infrastructure
Upload malicious content, code, viruses, or any harmful material
Resell, redistribute, sublicense, or commercially exploit the service without our written permission
Use automated means (bots, scrapers, crawlers) to access the service without our prior written consent
Use the AI assistant to generate content that is harmful, discriminatory, or inappropriate for an educational setting

We reserve the right to suspend or terminate access for users who violate these terms, with notice where reasonably practicable.

6. Your Content and Intellectual Property

Content you create within Staffroom (lesson plans, objectives, notes, documents) remains your intellectual property. We claim no ownership over your content. By using the service, you grant us a limited licence to store, process, and display your content solely for the purpose of providing the Staffroom service to you.

Staffroom and its original content, features, branding, and functionality are owned by Staffroompro Ltd and are protected by copyright, trademark, and other intellectual property laws. You may not copy, modify, distribute, or create derivative works of any part of the Staffroom application without our written permission.

7. AI Features

Staffroom includes an AI assistant powered by Google Gemini. This feature is provided as a helpful tool to support your lesson planning but should not be relied upon as the sole source of information. You are responsible for reviewing and verifying any AI-generated content before use in your classroom.

AI-generated content may occasionally be inaccurate, incomplete, or unsuitable. Staffroompro Ltd is not liable for any consequences arising from the use of AI-generated suggestions. No personal data is sent to the AI provider. See our Privacy Policy for details.

8. Third-Party Services

Staffroom relies on third-party service providers for hosting, payment processing, email delivery, error monitoring, and AI features. These providers operate under their own terms of service and privacy policies. While we select reputable providers and maintain appropriate contractual safeguards, we are not responsible for the actions, availability, or policies of third-party services. Our Privacy Policy lists all third-party services that process your data.

9. Your Data and Portability

Your data belongs to you. You can export your lesson plans and documents from within the application at any time (e.g. as PDF or Word files). If you request a portable export of your account data, we will provide it in a standard format within 30 days. See our Privacy Policy for full details on data rights, retention, and deletion.

Upon account termination (whether by you or by us), your data will be handled in accordance with our Privacy Policy. If your account is terminated for a terms violation, we will make reasonable efforts to allow you to export your content before deletion, unless doing so would compromise the security or integrity of the service.

10. Service Availability

We strive to maintain high availability but do not guarantee uninterrupted or error-free access. The service may be temporarily unavailable due to scheduled maintenance, updates, or circumstances beyond our reasonable control. We will endeavour to provide advance notice of planned maintenance where possible.

While we take reasonable precautions to protect your data (including encryption and regular backups), we strongly recommend that you regularly export important lesson plans and documents as a personal backup. We are not liable for any loss of data arising from service interruptions, except where caused by our negligence.

11. Limitation of Liability

To the maximum extent permitted by applicable law:

Staffroompro Ltd shall not be liable for any indirect, incidental, special, consequential, or punitive damages resulting from your use of, or inability to use, the service
Our total aggregate liability to you for any claims arising from or related to these terms or the service shall not exceed the total amount you have paid to us in the 12 months immediately preceding the event giving rise to the claim
We do not exclude or limit liability for death or personal injury caused by our negligence, fraud or fraudulent misrepresentation, or any other liability that cannot be excluded or limited under English law

Nothing in these terms affects your statutory rights as a consumer under the Consumer Rights Act 2015 or other applicable UK consumer protection legislation.

12. Indemnification

You agree to indemnify and hold harmless Staffroompro Ltd, its officers, directors, and employees from any claims, damages, losses, or expenses (including reasonable legal fees) arising from your breach of these terms, your misuse of the service, or your violation of any applicable law or the rights of any third party.

13. Force Majeure

Staffroompro Ltd shall not be liable for any failure or delay in performing its obligations under these terms where such failure or delay results from circumstances beyond our reasonable control, including but not limited to: natural disasters, pandemics, acts of government, power failures, internet or telecommunications outages, cyberattacks, or failures of third-party service providers. We will use reasonable efforts to resume performance as soon as practicable.

14. Termination

You may delete your account at any time through Account Settings. Upon deletion, your data will be removed in accordance with our Privacy Policy. Any active subscription will be cancelled and you will not be charged further.

We reserve the right to suspend or terminate your account if you materially breach these terms. Where reasonably practicable, we will provide notice and an opportunity to remedy the breach before termination.

15. Governing Law and Disputes

These terms are governed by and construed in accordance with the laws of England and Wales. Any disputes arising from or in connection with these terms or your use of the service shall be subject to the exclusive jurisdiction of the courts of England and Wales. Nothing in these terms limits your right to bring proceedings in the courts of your country of residence if you are a consumer within the European Economic Area or the United Kingdom.

16. Changes to These Terms

We may update these Terms from time to time. When we make material changes, we will notify you by email and/or through a prominent notice within the application at least 30 days before the changes take effect. We will update the "Last updated" date at the top of this page. Continued use of Staffroom after the notice period constitutes acceptance of the updated terms. If you do not agree with the changes, you may cancel your subscription and delete your account before the new terms take effect.

17. General

If any provision of these terms is found to be unenforceable or invalid by a court of competent jurisdiction, that provision will be limited or eliminated to the minimum extent necessary, and the remaining provisions will continue in full force and effect. Our failure to enforce any right or provision of these terms shall not constitute a waiver of that right or provision. These terms, together with our Privacy Policy, constitute the entire agreement between you and Staffroompro Ltd regarding the use of the service.

18. Contact

For questions about these Terms, please contact us at:

Email: support@staffroom.pro
Company: Staffroompro Ltd, registered in England and Wales